Performs 3-way matching against POs and receipts, validates calculations and tax codes, detects duplicates and anomalies, and routes for approval—catching errors that cost real money. All on your infrastructure.
"We did an audit of last year's invoices. Found $1.2M in overpayments. Duplicate invoices that slipped through—$340K. Price variances we didn't catch—$580K. Math errors—$180K. Tax miscalculations—$100K. And that's what we found. We have no idea what we missed. The scary part? Our AP team is good. They work hard. They're just human. Checking 200 invoices a day against POs and receipts? Things get missed. Every single day."
— Controller, Manufacturing Company ($500M revenue)
Deploy an AI that performs 3-way matching, validates calculations, detects duplicates, checks tax codes, and routes for approval—catching the errors that cost real money before they hit your books.
Performs 3-way match against PO and goods receipt. Handles partial shipments, multiple POs, and line-item variances. Tolerance thresholds you control. Exceptions surfaced, not buried.
Verifies math, tax codes, GL accounts, payment terms, and vendor status. Catches calculation errors, tax mismatches, and coding mistakes before they propagate through your system.
Routes for approval based on amount, vendor, category, and exception type. Clean invoices flow through. Exceptions go to the right person. Nothing sits in limbo.
Invoice matched against purchase order and goods receipt. Line-by-line comparison.
Every number checked. Every calculation verified. No math errors slip through.
Catches duplicates even when invoice numbers differ. Pattern matching across history.
Compares invoiced prices against contracted rates, PO prices, and historical patterns.
Verifies tax codes, rates, and calculations against jurisdiction rules.
Ensures vendor status, GL coding, and policy compliance before approval.
Same invoice submitted twice. Different filename. Slightly different formatting. Previous system treated them as different invoices. Agent caught it before payment.
"Duplicate invoice alert: INV-PM-2024-1847 ($47,291.00) matches existing invoice INV-PM-2024-1847 processed Dec 3. Same vendor, same amount, same PO reference. File comparison: 94% content similarity despite different filename (invoice_dec.pdf vs PM_invoice_847.pdf). Historical check: This vendor has submitted 3 duplicate invoices in past 12 months. Action: Invoice blocked. Notification sent to AP Lead. Vendor flagged for duplicate monitoring."
Vendor invoice shows $105/unit. Contract says $93/unit. PO was entered at wrong price. Invoice matched PO perfectly—both were wrong. Agent caught the contract variance.
"Price variance alert: Invoice INV-2024-8921 from TechSupply Inc. Line item: Widget Assembly (Part# WA-4421). Invoice price: $105.00/unit. PO price: $105.00/unit (3-way match passes). Contract price: $93.00/unit (Contract C-2024-0087, effective Jan 2024). Variance: $12.00/unit (12.9% over contract). Quantity: 1,000 units. Total overcharge: $12,000.00 this invoice. Historical check: Same variance on previous 3 invoices totaling $36,000. Action: Invoice flagged for price review. Notification sent to Procurement. Recommend: Correct PO pricing, recover $48,000 in overpayments."
200 invoices daily. Previously: every one manually matched. Now: 188 auto-matched, 12 exceptions surfaced for review. AP team focuses on exceptions, not routine matching.
"Daily matching summary: December 8, 2024. Invoices processed: 200. Auto-matched (no exceptions): 188 (94%). Total value auto-matched: $2,847,291. Average processing time: 23 seconds per invoice. Exceptions requiring review: 12 (6%). Exception breakdown: Quantity variance (over threshold): 4 invoices. Price variance (over threshold): 3 invoices. Missing goods receipt: 3 invoices. PO not found: 2 invoices. Exception queue: All 12 exceptions routed to appropriate reviewers. Estimated time saved: 47 hours (vs. manual matching). Accuracy: Zero false positives in auto-matched invoices."
Vendor charged 8.25% sales tax on exempt items. Tax should have been 0%. Easy to miss in a long invoice. Agent flagged it before payment, avoiding future audit issues.
"Tax validation alert: Invoice INV-2024-7721 from Industrial Equipment Co. Issue: Sales tax charged on exempt items. Details: Line items 4-7: Manufacturing equipment (tax exempt per state manufacturing exemption). Invoice shows: 8.25% tax charged ($8,247.50). Correct tax: $0.00 (exempt). Overstated tax: $8,247.50. Supporting documentation: State exemption certificate on file (EX-2024-0847). Vendor tax-exempt status: Active. Action: Invoice returned to vendor for correction. Credit memo requested. Notification sent to Tax team. Vendor education: Exemption certificate resent to vendor AP department."
Matches invoice to PO and goods receipt. Handles partials, multiples, and variances.
Catches exact and fuzzy duplicates across invoice history. Pattern-based detection.
Compares against PO, contract, and historical prices. Variance alerts.
Validates all calculations: extensions, subtotals, taxes, totals.
Verifies tax codes, rates, and exemptions against jurisdiction rules.
Validates GL codes, cost centers, and account assignments.
Configurable thresholds by amount, percentage, vendor, and category.
Routes exceptions to the right approver based on type and amount.
Tracks exception patterns, vendor performance, and validation metrics.
Reports to: Accounts Payable
Availability: 24/7 (continuous)
Scope: All invoices requiring validation
Complete specification including matching rules, tolerance thresholds, and routing logic.
Download .docxConfigure your tolerance thresholds, customize matching rules, and define exception routing for your approval hierarchy.
Pay once. Own the asset. Full source code. Deploy, modify, extend.
All invoices, POs, pricing, and validation results never leave your infrastructure.
Tax rate updates, new validation rules, compliance updates as regulations change.
Configure tolerance thresholds, matching rules, and exception routing for your needs.
Deploy the Invoice Validation Agent on your infrastructure. Every invoice matched. Every error caught. Before payment.
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