Generates professional RFP documents from simple requirements intake, pulling from your templates, past RFPs, and industry best practices—turning weeks of document assembly into minutes of refinement. All on your infrastructure.
"We needed to source a new cloud provider. Critical project for the CTO. I told them the RFP would take 2-3 weeks. They said 'just use the template.' We don't have a template for cloud migrations. So I found an old RFP for on-premise infrastructure from 2020, spent a week rewriting it, sent it for stakeholder review, got 47 comments back, revised for another week, then Legal wanted changes. Three weeks later, we sent out an RFP that still had a reference to 'on-premise servers' in section 4. The vendors noticed. We noticed. It wasn't our best work."
— Senior Category Manager, Healthcare Company ($2B revenue)
Deploy an AI that generates complete RFP documents from simple intake forms, drawing from your templates, past RFPs, and compliance requirements—turning weeks of assembly into minutes of refinement.
Simple questionnaire captures what you need: category, budget, timeline, compliance requirements, key concerns. No document assembly. Just answer questions about your project.
Pulls relevant content from your template library, past RFPs, and compliance clause database. Assembles coherent document with proper structure, no contradictions, no gaps.
Generates category-specific requirements, evaluation criteria, and vendor questions. Ready for review and refinement, not for rebuilding from scratch.
Cloud services, software licenses, implementation, managed services, cybersecurity.
Consulting, legal, accounting, staffing, training, advisory services.
Components, raw materials, contract manufacturing, tooling, equipment.
Freight, warehousing, 3PL, last-mile delivery, customs brokerage.
Agencies, media buying, creative services, PR, events, research.
Construction, maintenance, janitorial, security, real estate services.
Banking, insurance, benefits administration, payroll, treasury.
Lab equipment, chemicals, testing services, clinical trials, R&D partners.
CTO needs cloud migration vendor. Complex requirements: 800+ workloads, HIPAA compliance, 18-month timeline, $2-4M budget. Old process: 3 weeks assembling document. New process: complete draft in 2 hours, ready for review.
"RFP generation initiated: Cloud Infrastructure Migration Services. Intake captured: Category: IT Professional Services. Scope: AWS to GCP migration, 847 workloads. Compliance: SOC 2 Type II, HIPAA. Budget: $2-4M. Timeline: 18 months. Sources identified: IT Services RFP Template v3.2 (base structure). 2023 Azure Migration RFP (migration-specific questions). HIPAA Clause Library (compliance requirements). Company Boilerplate (standard terms). Document generated: Executive Summary: Customized to cloud migration context. Scope of Work: 847 workloads detailed by type (12 databases, 34 containers, etc.). Technical Requirements: 67 specific requirements for GCP migration. Vendor Qualifications: Cloud migration experience, GCP certifications, HIPAA experience. Pricing Structure: Phase-based with migration milestones. Evaluation Criteria: Weighted scoring (technical 40%, experience 25%, price 20%, approach 15%). HIPAA Requirements: BAA template, security controls, audit requirements (auto-included from compliance flag). Output: 47 pages, 124 requirements, 86 vendor questions. Generation time: 4 minutes 12 seconds. Status: Ready for stakeholder review."
Procurement team of 8, each writing RFPs differently. Quality varies wildly. Vendors complain about inconsistency. New process: every RFP follows same structure, uses same language, includes same compliance requirements.
"Standardization report: Q4 2024 RFP Generation. RFPs generated: 47 (across 8 category managers). Structure compliance: 100% (all follow approved templates). Required sections present: 100% (no missing evaluation criteria, no missing terms). Compliance clauses: GDPR requirements: Included in all 12 EU-touching RFPs (auto-detected). SOC 2 requirements: Included in all 23 IT/software RFPs. HIPAA requirements: Included in all 7 healthcare-related RFPs. Insurance requirements: Standard $2M GL in all 47 RFPs. Quality metrics: Average vendor questions: 74 (up from 45 in manual RFPs). Contradictions found: 0 (vs. 3.2 per RFP average before). Duplicate questions: 0 (vs. 2.1 per RFP average before). Vendor feedback: 'Clear and well-organized'—mentioned in 31 of 47 responses. Response rate: 4.2 vendors per RFP (up from 2.8). Time savings: 892 hours saved (47 RFPs × 19 hours average saved). Equivalent to: 5.5 months of FTE time returned to strategic work."
Supplier bankruptcy. Need replacement vendor immediately. Board meeting in 3 days wants to see sourcing plan. Old process: can't be done. New process: complete RFP ready to send same day.
"Urgent RFP generation: Precision Components Supplier Replacement. Context: Current supplier (MechPro) filed Chapter 11. Production impact in 6 weeks. Expedited timeline required. Intake: 10:15 AM. Category: Direct Materials (CNC Machined Components). Specifications: Pulled from existing MechPro contract and PO history. Volume: 10,000 units/month, 6061-T6 aluminum, ±0.001" tolerance. Compliance: ISO 9001 required, AS9100 preferred, ITAR registration. Timeline: Responses needed in 10 days (expedited). Draft generated: 10:47 AM (32 minutes). Sections: Technical specifications (extracted from engineering drawings). Quality requirements (pulled from existing supplier quality manual). Capacity requirements (calculated from PO history). Financial stability requirements (added given MechPro situation). Expedited evaluation criteria (weighted for quick ramp-up capability). Stakeholder review: 11:00 AM - 11:45 AM (45 minutes, 3 reviewers). Engineering: Approved with 2 minor spec clarifications. Quality: Approved, added incoming inspection requirement. Legal: Approved standard terms. Final RFP: 11:50 AM. Sent to 8 pre-qualified suppliers by noon. Total time: 1 hour 35 minutes. First response received: 2 days later."
Agent learns from every RFP. Questions that got good vendor responses? Remembered. Sections that caused confusion? Improved. Evaluation criteria that predicted success? Weighted higher.
"RFP intelligence report: Learning from 247 generated RFPs. Question effectiveness analysis: High-value questions (detailed responses, discriminating): 'Describe a similar migration project that encountered unexpected challenges. How did you adapt?' (87% detailed responses). 'What percentage of your proposed team has direct experience with our specific tech stack?' (92% specific answers). Added to recommended question library. Low-value questions (generic responses, not discriminating): 'Describe your company's commitment to quality.' (94% boilerplate responses). 'How do you ensure customer satisfaction?' (97% generic responses). Removed from default templates. Evaluation criteria correlation: Criteria correlated with successful projects: Technical approach detail (0.73 correlation with project success). Named team member experience (0.68 correlation). Reference check scores (0.71 correlation). Criteria not correlated: Company revenue size (0.12 correlation). Years in business (0.18 correlation). Adjusted default weightings accordingly. Template improvements: 34 clarifying edits based on vendor questions. 12 section restructures based on response quality. 8 new compliance clauses added from regulatory changes. Library status: 247 RFPs informing future generation. Continuous improvement: Every RFP makes the next one better."
Guided questionnaire captures requirements. Category-specific questions. No document expertise needed.
Maintains your approved templates, boilerplate, and standard clauses. Always uses latest versions.
Searches your RFP history for relevant content. Finds questions that worked. Avoids ones that didn't.
Automatically adds required clauses based on category, geography, and data sensitivity flags.
Generates weighted scoring criteria tailored to category. Includes scorecard templates.
Creates appropriate pricing tables: fixed, T&M, milestone, subscription—based on service type.
Edit individual sections. Add custom questions. Refine language. Your refinements, your control.
Route for review and approval. Track comments. Manage versions. Built-in collaboration.
Export to Word, PDF, or directly to e-sourcing platform. Formatted and ready to send.
Reports to: Procurement / Sourcing
Availability: 24/7 (on-demand generation)
Scope: All RFP categories
Complete specification including template structure, intake fields, and compliance clause library.
Download .docxImport your existing templates, configure compliance requirements, and connect to your sourcing platform.
Pay once. Own the asset. Full source code on Google ADK. Deploy, modify, extend.
All templates, generated documents, and sourcing data never leave your infrastructure.
New compliance clauses, template improvements, and question libraries. You own agents; you subscribe to safety.
Configure templates, intake forms, and compliance requirements for your sourcing process.
Deploy the RFP Creation Agent on your infrastructure. Professional RFPs in minutes. Consistent quality. Every time.
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